The British Sundial Society (“We”, “us”, “our”) is committed to protecting and respecting your privacy.
Our website exists to provide expert and specialist information and comment about all aspects of sun dialing in support of our charitable aims to the general public and for all people interested in researching, making and restoring all types of sundial.
This policy (together with our Terms of Website Use and any other documents referred to in them) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand how we will look after your personal data and how we will use it.
For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is the British Sundial Society C/O Royal Astronomical Society, Burlington House, Piccadilly, London W1J 0BQ.
INFORMATION WE MAY COLLECT FROM YOU
We may collect and process the following data about you:
- Information that you provide by filling in forms on our site www.sundialsoc.org.uk (“our site”). This includes information provided at the time of registering to use our site, information provided when you apply for membership to the British Sundial Society, subscribing to our service, posting material or requesting further services. We may also ask you for information when you enter a competition or promotion, contribute to our publications and when you report a problem with our site.
- If you contact us, we may keep a record of that correspondence.
- We may also ask you to provide information in response to surveys that we may carry out from time to time and use for research purposes, although you do not have to respond to them.
- Details of your visits to our site and the resources that you access.
- Information that you provide when you apply for membership to the British Sundial Society other than through our site.
- Information supplied when you contribute to our registers of sundials or provide dial recordings.
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We may use the following cookies:
- Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
- Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
- Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
- Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
WHERE WE STORE YOUR PERSONAL DATA
All information that you provide to us is stored on secure servers (electronic data) or in secure filing systems (manual records).
If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us using the details at the end of these terms.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
USES MADE OF THE INFORMATION
We use information held about you in the following ways:
- To ensure that content from our site is presented in the most effective manner for you and for your computer.
- To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
- To carry out our obligations arising from any contracts entered into between you and us, including membership of the British Sundial Society.
- To allow you to participate in interactive features of our site, when you choose to do so.
- To notify you about changes to the content of our site.
We may also use your data, or permit selected third parties to use your data, to provide you with information about goods and services which may be of interest to you and we or they may contact you about these by email, post or telephone. If you do not wish to be contacted in this manner please let us know by email to firstname.lastname@example.org.
DISCLOSURE OF YOUR INFORMATION
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If the legal status of the British Sundial Society changes or if substantially all of its assets are acquired by a third party, personal data held by it about its members and/or customers will be one of the transferred assets.
- If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms of Website Use and other agreements; or to protect the rights, property, or safety of the British Sundial Society, our members, or others.
You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. Where available, you can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at email@example.com.
Our site may, from time to time, contain links to and from other websites including, but not limited to, those of partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
ACCESS TO INFORMATION
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.